Over the years, I have heard the frustration of many of my clients and friends.  Most of them are not happy on their jobs.  They feel overworked and underpaid.  Others feel they are not appreciated or are taken for granted. Then you have the business owners who didn’t realize it would be so tough.  They quickly learned that running a bakery is a lot different from just baking cakes in your kitchen.

One of the many lessons I have been teaching my daughter in her short life is to learn from the mistakes of others.  Because the reality is….you don’t have time to make them all yourself.  I have found myself on many occasions sharing with her the many mistakes I’ve made as a teenager, with the hopes of her not having to repeat them.  I know I can’t protect her from everything or from ever making a mistake- I’m not naïve.  However, I’d like for her to make some “new” mistakes (if that makes sense).  Don’t do the same stupid stuff that I did….do some new and improved stupid stuff. LOL

I feel the same is true for business owners.  You should study successful people and learn from their mistakes.  Pay attention to what is working….and what’s not!  This Boot Camp is offering you an opportunity to speed up the learning curve and avoid the many mistakes that I (and many of my clients) have made.    Think about it, fewer mistakes, greater success, better cash flow, and consistent profitability sooner vs. later.  Does that sound like something you’d be interested in?

What would you do with the time saved by not having to put out business fires day after day?  Close your eyes and imagine how different your life could be!  You could volunteer more at your favorite charity or your child’s school.   Take care of an elderly parent.   Read a book on a beach trip during the week.

What would freedom from financial worries mean to you?   What would you do with your business profits?  Would you fund your children’s college fund or start saving for retirement? The possibilities are endless.

The good news is every day I find myself adding more great stuff to the Boot Camp manual (this thing is going to be HUGE).  I am committed to sharing EVERYTHING I know about starting and running a business (and that’s a lot).  So now I extend an invitation to get in where you fit in!  No matter the age or stage of your business, you are GUARANTEED to learn something new!

Don’t let another year pass with your saying….. “…one day I’m going to start a business.”  One day is not on the calendar.  However, October 28 & 29, 2010 are!  So do whatever you have to do to be there.  Rearrange your vacation days.  Borrow the money from your mom.  Sell your TV.  Crawl across broken glass.  Whatever you have to do….DO IT!  BECAUSE I GUARANTEE IT WILL BE WORTH IT!  IF YOU DON’T THINK SO…..I WILL GIVE YOU YOUR MONEY BACK!  NO QUESTIONS ASKED!!!

Keep in mind, the early bird discount will not last forever!  Can you really afford to pass up a $500 discount?  I don’t think so!!!

REGISTER TODAY!

You will never believe what happened to me this week…..I had a free phone consultation with a new prospect on Tuesday. After 15 minutes on the phone, she was sold. I’m sure the fact that I was highly recommended by a current client helped a great deal. We ended the conversation with her stated that she wanted me to be her new accountant and she will being using my firm for both her business and personal returns. Two days later…..I got a call from another new client. Guess who referred him? You got it! The new client from Tuesday. Is that awesome or what?  That was certainly the highlight of my week. 

I am so grateful for the fact that 90% of my new clients have been acquired by referred by existing clients. I am so grateful for the fact that I have clients all over the country, many of whom I have never personally met. I am so grateful for the fact that after 15-30 minutes on the phone a potential client can see the value in the services we offer and are ready to move forward. I am grateful for the many clients like the one this week, that will refer someone to me before they even transact any business with me. 

So what’s my secret? Well…..I’m genuine. I truly love what I do and I believe people can immediately sense that. I sincerely strive to build a relationship with my clients. I like hearing about their kids, vacations, wedding plans and business goals. When the need arises, I patronize my clients businesses. I am always on the look out for potential referrals or gate openers for my clients. They know when they hire me….they get a new business partner. 

So I say again….who else needs a GREAT accountant?  A wise man once said….”it ain’t braggin if it’s true”

12 Common Bookkeeping Mistakes to Avoid

1. Commingling funds – So many business owners are guilty of either using the business account to pay for personal expenses or paying business expenses through the personal account. This is a big NO NO!

2. Misclassifying workers – Times are tough and staffs are getting smaller and smaller. Many business owners are classifying workers as independent contractors when they really are employees. This mistake can shut your business down.

3. Not reconciling books to bank statements each month – This is a practice that should be done each month. It ensures that all charges on your bank statement are legitimate and it also ensures that all charges on your bank statements are recorded in your books.

4. No backup – A paper trial of documentation should exist for all computer records. Technology is a wonderful thing when it works. Telling an IRS audit that your computer records were stolen or lost in a fire will not be sufficient.

5. Miscategorization or over categorization – This occurs when expenses are either recorded in the wrong category or there are too many categories created.

6. Improper use of petty cash – A system must be put in place where a set amount of money is placed in the petty cash fund and accurate records of expenses and replishments are recorded.

7. Missing deadlines – Filing returns late can create unwanted penalties and interest.

8. Excluding startup expenses – Failing to keep accurate records of the expense incurred prior to opening the business doors. These expenses are often time paid from the personal account and are often times overlooked.

9. Including equipment purchases with supplies – Equipment is a capital expenditure, and capital expenditures have to be depreciated, which means they get written off over several years.

10. Improper auto expenses – There are many options for calculating deductions when you use your car for business. (Actual expenses OR mileage)

11. Claiming too much for gifts – You may claim gifts given to your client but keep in mind that you can only deduct $25/per client/per year. So if you give a $50 gift you can only deduct $25/per client per year.

12. Writing checks out of sequence - Writing checks out of sequence opens your business up to theft from employees or vendors. 

Have you heard a tip that you didn’t know about?  Which one?  What are you going to do to clean up your books?  We’d love to hear from you.

To be effective in any business, not only must you do a good job at selling your product or service, but it is imperative that you keep good records. Tax records are no exception to the rule. Did you know that when you don’t keep up with your expenses, you end up overpaying your taxes? Tax rates are high enough, and there’s no need to pay more than your share.

The tax codes allow for business owners to take deductions for legitimate business expenses. As a realtor, you are considered self-employed (that’s if you have not formed a partnership or corporation). As a self-employed individual, you are required to report your business income and expenses separately on a Schedule C.

So what’s deductible? Here are a few that might fit your situation:

Auto Expenses. As a realtor, one of the major expenses you can deduct is the business use of your vehicle. You may either deduct the standard mileage rate or the actual expenses for the amount of business use. It is very important that you keep a mileage log. Your mileage logs should document all your business use of your vehicle. The standard mileage rate for 2008 is a flat rate of 50.5 cents per mile from January 1 – June 30.  It was increases to 5.5 cents per mile effective July 1, 2008. If you don’t use the standard mileage rate, you may be able to deduct actual expenses including depreciation, insurance, lease payments, registration, repairs, tire purchases, gas, oil and license fees. Even if you opt to deduct the actual expenses, you are still required to keep a mileage log. The mileage log is what is used to determine the percentage of use. For example, if you drive 500 total miles in one week, 250 are business and the other 250 are personal, your percentage of use is 50%. You would be able to deduct 50% of your actual expenses.

Gifts. For new or returning clients, you may choose to offer new home or closing gifts. Please note that for each client, you may deduct up to $25 per client per year for these gifts.  Any thing above the $25 threshold is not deductible.

Meals & Entertainment. Business and entertainment expenses are deductible as well. Travel away from home for business, conventions, or conferences are considered deductible expenses. The costs involved with entertaining clients at restaurants or clubs are also deductible. Good recordkeeping is a vital part of establishing your claim for these expenses. It’s a good idea to include details about the involved parties and the business purpose of the expenses. These records are not necessary for preparing the return, but are needed for audit purposes.

Health Insurance. Self-employed individuals are entitled to a health insurance deduction. You can deduct 100% of the amount paid for medical and qualified long-term care insurance for you and your family in a plan established under your business.

There are many other legitimate deductions for Realtors, and we can work together to realize your tax savings. Avoid needless overpayment on your taxes and seek our professional advice.

When determining whether your workers are employees or independent contractors, there are several factors you must consider.  The traditional test to determine a worker’s status involves the concept of control.  The IRS developed 20 factors to resolve a worker’s status as an independent contractor under the common law.  The burden of proof is also on the taxpayer.  It is understood that at least 11 of these factors should present evidence of an independent contractor’s status under the common law tests.

For the following questions, answering “yes” means the worker is an employee.

1. Instruction. Does the principal provide instruction to the worker about when, where, and how he or she is to perform the work?
2. Training. Does the principal provide training to the worker?
3. Business Operations. Are the services provided by the worker integrated into the principal’s business operations?
4. Exclusivity. Must the services be rendered personally by the worker?
5. Control of Assistants. Does the principal hire, supervise and pay the worker’s assistants?
6. Continuity. Is there a continuing relationship between the principal and the worker?
7. Schedule. Does the principal set the work hours and schedule?
8. Availability to Others. Does the worker devote substantially full time to the business of the principal?
9. Location. Is the work performed on the principal’s premises?
10. Directions. Is the worker required to perform the services in an order or sequence set by the principal?
11. Reporting. Is the worker required to submit oral or written reports to the principal?
12. Pay Frequency. Is the worker paid by the hour, week, or month?
13. Discharge at will. Does the principal have the right to discharge the worker at will?
14. Termination. Can the worker terminate his or her relationship with the principal any time he or she wishes without incurring liability to the principal?
15. Reimbursement of Expenses. Does the principal pay the business or traveling expenses of the worker?
For the following questions, answering “yes” means the worker is an independent contractor.

1. Tools. Does the worker furnish his/her own significant tools, materials and equipment?
2. Investment. Does the worker have a significant investment in facilities?
3. Profit or Loss. Can the worker realize a profit or loss as a result of his or her services?
4. Other Clients. Does the worker provide services for more than one firm at a time?
5. Availability. Does the worker make his or her services available to the general public?

Keep in mind that if you are found misclassifying an employee, you could face substantial penalties.  This article is intended to give the reader an overview.  It should not be taken as legal or accounting advice.  Seek our personalized, professional advice to guide you through the intricacies of tax matters.  Call us today for a business consultation  678-608-2775 .